Private document management
Private document management with local OCR & AI.
A records repository for invoices, contracts and HR files — immutable archive, full audit trail, department walls. Self-hosted.
The problem
Your records deserve more than a shared drive.
Invoices, contracts and HR files sit in shared drives with no retention, a thin audit trail and access that leaks between departments.
Who it's for
Finance, HR and operations back offices; regulated industries such as financial services, logistics and the public sector.
What it does today
Built, shipped, working.
Capture & local OCR
Upload one file or a whole batch. Two built-in OCR engines read the text on your own server — nothing goes to a cloud service.
AI that suggests, never writes
It proposes the document type and fills index fields from the page; a person confirms each one. Ask in plain words and get a filter you can edit.
Workflows, forms & approvals
Maker-checker review, approval flows, and forms whose answers become records. Changes to key fields can wait for a second person.
Records you can trust
Archived records can't be changed. Versions, check-out/check-in, retention, legal hold and fixity checks.
Every record on one page
One page per supplier, customer or employee: every linked document on a map, what's valid or expiring, and a timeline of what happened.
Audit-ready in one export
Paste the auditor's sample list. Get one signed, foldered ZIP — each item with its linked documents, history and an index the auditor can verify.
Security & data
Built to be trusted with your records.
- Self-hosted, works without internet
- OCR and AI run on your server
- Three-layer audit trail
- Department walls and clearance levels
- Encrypted backups, checked weekly
- Signed export packages anyone can verify
Part of the ecosystem
HeyDocs works with the rest of your stack.
AI assistant connector
LiveAssistants find, read and trace records as the signed-in person; risky actions wait for approval in HeyDocs
REST API
LiveEach API key acts as its own service user, with its own role and department
Active Directory · LDAP
LiveStaff sign in with their company accounts
FAQ
Questions, answered.
Is HeyDocs the same product as xDocs?
Yes. xDocs is now HeyDocs — the same records system with a new name, part of the Hey family alongside HeyInvoice and HeyShop.
Is HeyDocs cloud or on-premise?
On-premise. HeyDocs runs on your own servers, and so do its OCR and AI. The licence is checked offline, so it works with no internet connection.
How is HeyDocs different from Google Drive or SharePoint?
Drives are for sharing files. HeyDocs is a records system: archived documents can't be changed, every action is logged, and departments are walled off from each other.
Can HeyDocs help with an audit?
Yes. Search a period, or paste the auditor's sample list. HeyDocs builds one ZIP: a folder per item, its linked documents and approval history, an index, and a signed manifest the auditor can check.
Which languages does HeyDocs support?
The interface is in English and Chinese. Its local OCR reads scanned pages, including Chinese forms, without sending them anywhere.
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Request an HeyDocs demo.
Thirty minutes, your documents, real answers. A senior engineer replies within one business day.